Paper-based meetings are becoming a major inconvenience at the office and in the environment. Offices spend a lot of resources on paper, while the environment suffers from the carbon that paper usage emits.
Fortunately, paperless meetings have come to take those nuisances away. Paperless meetings are conducted in digital rooms that provide tools and online document repositories to simulate face-to-face meetings through different computer devices.
With this in mind, here are some insights on how paperless meetings can help the office and environment:
Remote access provides green accessibility
Imagine you’re stuck in traffic and you have a meeting in five minutes. The meeting is paper-based and restricted to participants only (no secretaries); therefore you have to be there to participate. If the meeting was paperless, then the administrators could’ve set a digital meeting room and you could’ve joined remotely.
Paperless meetings provide remote access for users to participate in meetings anywhere. This also helps in decreasing the use of paper and vehicles. It’s a win-win situation.
Online document storage saves the environment
Paperless meetings use an online digital storage to keep track of the documents needed for meetings. This ensures each participant has access to the files that support the contents of the meeting.
Online document storage also lessens the need to constantly produce physical copies. Employees can easily download and update documents without thinking of paper-related problems such as printing, supply, and physical storage.
The budget for paper can be used for another project while the office reduces its carbon footprint.
Save trees by doing paperless meetings
Cleveland State University stated that it takes three tons of wood to create one ton of paper. Add in the fact that a ton of paper creates six months worth of carbon emissions. This means that we are producing a lot of carbon every time we process trees to create paper.
Recycling paper sounds like a good way to lessen carbon but it has a limit of five-to seven recycling times before its fibers wear out. On the other hand, paperless meetings don’t have that kind of limitation and can easily produce a reusable and updateable medium.
Paperless meetings can help save the planet
Offices are still using paper because of its familiarity and basic physical storage. But beyond that, it’s just a bulky, hard-to-maintain office resource.
Climate change, global warming, and melting of the polar ice caps – all of these are effects of excessive carbon in our planet. If we don’t do our corporate social responsibility, our environment will suffer and we will eventually feel its catastrophic effects.
Paperless meetings can easily decrease the amount of paper use because of software implementation. It creates an easy-to-use environment that lets users see and feel the benefits of using digital board portals.
To know more about paperless meetings, check out Azeus Convene. We’re a board portal company that handles paperless meetings, digital board rooms, synchronized presentations, customized agendas and action points for modern administrators and decision-makers.
Check out our other articles about paperless meetings and board portals.
Marc Allen Tan is a content writer with a software development background for Azeus Convene, a provider of secure board portals trusted by directors in over 30 countries. He covers board portal updates and the latest tech trends.
ishita dewan says
Hey, Great information.
Paperless board meeting software is the way to go forward and the sooner companies realize this and prepare themselves, the better will they be placed to face the inevitable change.